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MIS & KPIs Format for Regions

MIS & KPIs Formats

Index of MIS Returns to be sent by Regions

 

Name of the Division

Title

Periodicity

Sl. No./Code

to be given

Place of

Origin

1

 

IR-L (1)

Quarterly labour strength/position along with number oflabour retired/ expired and expenditure towards labour payments during the relevant quarter.

Quarterly

MIS/IR-L/1

 

Region

 

2

 

Import & Export (2)

Details of export during the month from the Regions.

Monthly

MIS/I&E/1

Region

3

Details of stocks issued for export under GOI Schemes 

Monthly

MIS/I&E/2

Region

4

Movement (6)

Daily receipt/dispatch position inter/intra state

Daily

MIS/MOVT/1

Region

5

Statement of G&H Railway claims

Monthly

MIS/MOVT/2

Region

6

Statement of wagon/rake release position.

Monthly

MIS/MOVT/3

Region

7

Statement of Punitive charges.

Monthly

MIS/MOVT/4

Region

8

Statement of Inter/Intra movement.

Monthly

MIS/MOVT/5

Region

9

 Inflow/Outflow statement.

Monthly

MIS/MOVT/76

Region

10

Funds  (1)

Monthly report of cheque/DD deposited with the Bank from ROs/ZOs.

Monthly

MIS/FUNDS/1

Region

11

Sales Tax

Half yearly report on Tax Rates compliance etc.

Half yearly

MIS/S TAX/1

Region

12

 

CPF (3)

Monthly statement of pending CPF/EPS claims.

Monthly

MIS/CPF/1

Region

13

Statement of Appendix A in respect of Staff/DPL/DPS Workers

Monthly

MIS/CPF/2

Region

14

Monthly CPF Schedules

Monthly

MIS/CPF/3

Region

15

Cost (2)

Operational cost of FCI incurred in the year…………………

Quarterly

MIS/COST/1

Region

16

Monthly Administrative Overheads Expenditure Statement

Monthly

MIS/COST/2

Region

17

Accounts (1)

Monthly A to H Statement

Monthly

MIS/DEBT/1

Region

18

IA & PV (12)

Details of IA&PV done during the month

Monthly

MIS/IAPV/1

Region

19

Progress of settlement of IA&PV paras for the month of …………..(excluding those transferred to separate register)

Monthly

MIS/IAPV/2

Region

20

Progress/Position of settlement of IA&PV paras for the month of(those transferred to separate register)

Monthly

MIS/IAPV/3

Region

21

Coverage of offices and depots for the month………………..

Monthly

MIS/IAPV/4

Region

22

Shortage/Excess as a result of PV during the month ………………..

Monthly

MIS/IAPV/5

Region

23

Position of IA Paras of money value more than Rs. 25 lakh settled during the month and closing balance of such outstanding paras a on

Monthly

MIS/IAPV/6

Region

24

Details of cases referred to Vigilance for investigation/cases where recoveries have been ordered by the Audit Committee and effected for the month of ……………..

Monthly

MIS/IAPV/7

Region

25

Recoveries effected during the month of …………. a result of IA/PV findings

Monthly

MIS/IAPV/8

Region

26

Pending IA&PV paras (Agewise and categorywise as on …………….)

Monthly

MIS/IAPV/9

Region

27

Status of reply of transaction audit paras for the month ………..

Monthly

MIS/IAPV/10

Region

28

Status of factual statement for the month ……………

Monthly

MIS/IAPV/11

Region

29

Staff position in the Internal Audit Division for the quarter ending……

Monthly

MIS/IAPV/12

Region

30

    Storage

Covered Capacity Available for Central Pool Stocks

Quarterly

MIS/S&C/1

Region

31

CAP Capacity Available for Central Pool Stocks

Quarterly

MIS/S&C/2

Region

32

Claims of CWC and Counter Claims of  FCI for the Quarter Ending

Quarterly

MIS/S&C/3

Region

33

Claims of SWC and Counter Claims of  FCI for the Quarter Ending

Quarterly

MIS/S&C/4

Region

34

Fortnightly progress report of peg 2008

Fortnightly

MIS/S&C/5

Region

35

(RFRD-03 at Sl. No. 5 in the daily Reports under IRRS) Depot-wise Daily Stock Position and capacity Utilization (A signed copy by GM (R) is to be sent to Hqrs. by down loading the statement from IRRS on the last day of every month.

Monthly

MIS/S&C/6

Region

36

 

Quality Control (19)

 

 

 

 

 

 

 

 

 

 

 

Quality Control (19)

Commodity-wise, crop year-wise, Category-wise, Variety wisestock position reflecting O.B, Receipt.

Monthly

MIS/QC/1

Region

37

Sliding down/up-gradation of stocks, Commodity-wie, crop year wise, category-wise.

Monthly

MIS/QC/2

Region

38

Commodity-wise, crop year-wise, Category-wise, Variety-wise stock position reflecting Issue/Dispatch and closing balance.

Monthly

MIS/QC/3

Region

39

Commodity-wise, Variety wise treatment of stocks

Monthly

MIS/QC/4

Region

40

Quality complaints statement showing O.B., Receipt, Settled and C.B.

Monthly

MIS/QC/5

Region

41

 Inter Zonal Quality complaints prior to 01.10.1991.

Monthly

MIS/QC/6

Region

42

Inter Zonal Quality complaints after 01.10.1991.

Monthly

MIS/QC/7

Region

43

Commodity-wise, crop year-wise, Category-wise, Variety wise stock position of non-issuable foodgrains (approved by competent authority).

Monthly

MIS/QC/8

Region

44

Statement showing region wise/crop year wise/category wisestock position of wheat stored in Covered & CAP (Kutcha/Pucca) available with FCI/State Agencies.

Monthly

MIS/QC/9

Region

45

Statement showing region wise/crop year wise/category Wise stock position of wheat, rice, paddy &coarse grains stored in Covered & CAP (Kutcha/Pucca) available with State Agencies.

Monthly

MIS/QC/10

Region

46

Consolidated details of central pool stocks – wheat, rice, paddy and coarse grains in covered and CAP.

Monthly

MIS/QC/11

Region

47

Statement showing the details of the receipt/issues of wheatstocks stored in CAP/Covered.

Monthly

MIS/QC/12

Region

48

Curative treatment statement (FCI, CWCs & SWCs).

Monthly

MIS/QC/13

Region

49

Prophylactic treatment statement (FCI, CWCs & SWCs).

Monthly

MIS/QC/14

Region

50

Chemical position statement :  O.B., Receipt, Issue, C.B.

Monthly

MIS/QC/15

Region

51

Region-wise position of polythene covers.

Monthly

MIS/QC/16

Region

52

Squad Inspection Report

Monthly

MIS/QC/17

Region

53

 Super Inspection of rice conducted by Senior Officers.

Fortnightly

MIS/QC/18

Region

54

More than 2 years old rice & wheat stocks

Quarterly

MIS/QC/19

Region

55

 

 

Engineering(14)

Statement Showing the programme-wise Budget Allotmentand Expenditure incurred during the year _____ upto__________

Monthly

MIS/ENGG/1

Region

56

Statement showing details of work during Financial Year____

Monthly

MIS/ENGG/2

Region

57

Statement showing details of work during Financial Year____

Monthly

MIS/ENGG/3

Region

58

Statement showing details of work during Financial Year____

Monthly

MIS/ENGG/4

Region

59

Statement showing details of work during Financial Year____

Monthly

MIS/ENGG/5

Region

60

Statement showing details of work during Financial Year____

Monthly

MIS/ENGG/6

Region

61

Statement showing details of work during Financial Year____

Monthly

MIS/ENGG/7

Region

62

Progressive Expenditure report of upgradation/replacement of lorry weighbridges for the month of __________

Monthly

MIS/ENGG/8

Region

63

Statement showing the quarterly proceeding of original civil Engg. Works for quarters ending

Quarterly

MIS/ENGG/9

Region

64

Statement showing the quarterly proceeding of original E&M Works for quarters ending_____________

Quarterly

MIS/ENGG/10

Region

65

Statement showing pending High Court/Supreme Court Cases

Quarterly

MIS/ENGG/11

Region

66

Statement showing pending  Arbitration  Cases

Quarterly

MIS/ENGG/12

Region

67

Statement showing centre wise status of upgradation of lorry weighbridges as on____

Monthly

MIS/ENGG/13

Region

68

Monthly Performance report of Lorry weighbridges for the month of ____

Monthly

MIS/ENGG/14

Region

69

Sales (1)

OMSS (D) lifting position

Monthly

MIS/SALES/1

Region

70

Procurement and

P&R             (2)

D-1:  Arrival/Proc. of wheat for RMS 2011-12 from regions

Daily

MIS/PROC/1

Region

71

D-2: Arrival /Proc. of Paddy/ Rice for KMS 2011-12 Central Pool from Regions

Daily

MIS/PROC/2

Region

Index of KPI returns to be sent by Regions

Key Performance Indicator

Sl. No.

KPI No.

Title

Name of the Division at HQs

Periodicity

Place of Origin

1

A-1

Movement Plan Compliance – inter Region Rail/Road movement

Movement

  Monthly

Region

2

A-2

 

i)          Monthly trend of transit loss

Stock

Monthly

Region

ii)     Rake-wise transit shortages (STK

Monthly

Region

iii)    Monthly report of full bags shortages/Action taken report

Monthly

Region

3

A-3

Storage capacity utilization of covered & CAP (owned + hired), PEG and one year guarantee scheme

Storage

Monthly

Region

4

A - 4

Sliding down of stocks

Quality Control

Monthly

Region

5

A-5

Disposal of damaged grains/D Category grains

Quality Control

Monthly

Region

6

A-6

Cost of local transportation

Storage

Monthly

Region

7

A-7

 

i)     Monthly trend of storage loss

Stock

Monthly

Region

ii)    Agency-wise monthly statement of storage loss

Monthly

Region

iii)   District-wise, Depot-wise trend of storage loss for the month

Monthly

Region

8

A-8

 Expenditure on account of cost of handling in respect of Deptt./DPS/Contract labour

IR -L

Monthly

Region

9

A-9

 Demurrage/wharfage incurred

Movement

Monthly

Region

10

A-10

 Contracts Finalized

Contract

Quarterly

Region

11

A-11

 Financial Accounting Package

FAP

Monthly

Region

12

A-12

 

i)     Regularization of shortages

Stock

Monthly

Region

ii)    Statement showing occurrence, regularization and pendency of storage and transit losses

Monthly

Region

iii) Statement showing power-wise break-up of pendency for regularization

Monthly

Region

13

A-13

 

i)     Quantitative details against issue of food grains under MDM Scheme

Accounts

Monthly

Region

ii)    Outstanding position for issue of food grains under MDM Scheme

Monthly

Region

14

A-14

Milling of Paddy for the last 3 crop years

Procurement

Monthly

Region

15

A–15

No. of Quality Complaints

Quality Control

Monthly

Region

16

A–16

Quantity under Quality Complaints

Quality Control

Monthly

Region

17

A-17

i)          Category-wise break-up of vigilance cases

Vigilance

Monthly

Region

ii)        Age-wise break-up of vigilance cases

Monthly

Region

18

A-18

 

i)           PEG :   Location-wise Status of PEG Scheme

Storage

Monthly

Region

ii)     PEG:   State-wise PEG Status for Private Investors, CWC & SWCs

Monthly

Region

iii)    PEG:   Location-wise Construction Progress under PEG Scheme

Monthly

Region