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Employee Corner

MIS & KPI's Format for Zones

MIS and KPI's Formats for Zones

Index of MIS Returns to be sent by Zones

 

Name of the Division

Title

Periodicity

Sl. No./Code

to be given

Place of

Origin

 

Personnel

 

1

OMISS (3)

 

Format QP-I:  Quarterly Zonal statement showing category/post/cadre-wise manpower position  quarter ending……….(Cat.I)

Quarterly

MIS/OMISS/1

Zone

2

Format QP-II:  Quarterly statement showing category/post/cadre-wise manpower position for quarter ending ……………(Cat.II)

Quarterly

MIS/OMISS/2

Zone

3

Format QP-III:  Quarterly statement showing category/post/cadre-wise manpower position for quarter ending ……………(Cat.III& IV)

Quarterly

MIS/OMISS/3

Zone

4

Estt.I  (1)

Details of Cat.I officers posted in sensitive posts in Zone

 

Quarterly

MIS/E.I/4

Zone

5

Legal  (2)

Detail of contempt cases pending in the Region

Monthly

MIS/LEGAL/1

Zone

6

R T I  (2)

 

 

Quarterly Return to Central Information Commission

from   Zones

Quarterly

MIS/RTI/1

Zone

7

Yearly Return to Central Information Commission

from Zones

Yearly

MIS/RTI/2

Zone

 

8

 

 

 

 

 

Funds  (5)

 

 

 

 

ZCC balance – from Zonal Offices

 

Daily

MIS/FUNDS/1

Zone

9

Monthly report of cheque/DD deposited with the Bank from ZOs.

Monthly

MIS/FUNDS/2

Zone

10

Monthly statement of Current Account balance from Zonal Offices

Monthly

MIS/FUNDS/3

Zone

 

11

Monthly statement of BG/LC from Zonal Offices

Monthly

MIS/FUNDS/4

Zone

 

12

Monthly report on number of Bank Accounts from Zonal Offices

Monthly

MIS/FUNDS/5

Zone

 

 

13

 

 

Sales –Tax (1)

 

Half yearly report on tax rates compliance etc.

Half Yearly

MIS/S TAX/1

Zone

14

 

CPF (3)

Monthly statement of pending CPF/EPS claims.

Monthly

MIS/CPF/1

Zone

 

15

Statement of Appendix A in respect of Staff/DPL/DPS Workers

Monthly

MIS/CPF/2

Zone

 

16

Monthly CPF Schedules

 

Monthly

MIS/CPF/3

Zone

 

17

 

Cost (2)

Operational cost of FCI incurred in the year…………………

Quarterly

MIS/COST/1

Zone

 

18

Monthly Administrative Overheads Expenditure Statement

Monthly

MIS/COST/2

Zone

 

19

Sales and

P&R

M-10 – Scheme-wise offtake of stocks of NE States(4 Pages)/UTs (3 Pages)  

Monthly

MIS/SALES/P&R/1
page3 /page4 

Zone

 

20

IA&PV (12)

Details of IA&PV done during the month.

Monthly

MIS/IAPV/1

Zone

 

21

Progress of settlement of IA&PV paras for the month of ……… 

(excluding those transferred to separate register)

Monthly

MIS/IAPV/2

Zone

 

22

Progress/Position of settlement of IA&PV paras for the month of

……… (those transferred to separate register)

Monthly

MIS/IAPV/3

Zone

 

23

Coverage of offices and depots for the month………………..

Monthly

MIS/IAPV/4

Zone

 

24

Shortage/Excess as a result of PV during the month ………………..

Monthly

MIS/IAPV/5

Zone

 

25

Position of IA Paras of money value more than Rs. 25 lakh settled

during the month and closing balance of such outstanding paras as

on

Monthly

MIS/IAPV/6

Zone

 

26

Details of cases referred to Vigilance for investigation/cases where

recoveries have been ordered by the Audit Committee and effected

for the month of ……………..

Monthly

MIS/IAPV/7

Zone

 

27

Recoveries effected during the month of …………. a result of IA/PV

findings

Monthly

MIS/IAPV/8

Zone

 

28

Pending IA&PV paras (Agewise and categorywise as on …………….)

Monthly

MIS/IAPV/9

Zone

 

29

Status of reply of transaction audit paras for the month ………..

Monthly

MIS/IAPV/10

Zone

 

30

Status of factual statement for the month ……………

Monthly

MIS/IAPV/11

Zone

 

31

Staff position in the Internal Audit Division for the quarter

ending……

Monthly

MIS/IAPV/12

Zone

 

32

 

Vigilance (5)

 

CVO Report  (4 pages)

 

Monthly

MIS/VIG./1

Zone

33

CTE return for CVC/CTE ( 1 page)

 

Quarterly

MIS/VIG./2

Zone

34

Details of pending CBI cases ( 1 page)

 

Quarterly

MIS/VIG./3

Zone

35

Anti- Corruption measures ( format for Ministry-9 pages)

 

Quarterly

MIS/VIG./4

Zone

36

Annual CVO Report ( 5 pages)

 

Yearly

MIS/VIG./5

Zone

 

INDEX OF KPI RETURNS TO BE SENT BY ZONES

 

KPI ‘D’ CATEGORY

Sl. No.

KPI No.

Title

Name of the Division at HQs

Periodicity

Place of

Origin

 

1

D-1

No. of Cat. I/II/III officers imparted training, budget

expenditure etc.

Personnel

 

Quarterly

Zones

2

D-2

 

 Region-wise Monthly Statement of new CPF/FPS allotment for Cat. I

 

Monthly

Zones

3

D-3

Region-wise Monthly Statement of Retirement Benefits pending for more than one month

Monthly

Zones

4

D -4

 No. of APARs received in respect of Cat.I/II/III employees.

 

Monthly

Zones

5

D- 5

Quarterly Zonal Statement for CSR as per MOU

Quarterly

Zones

6

D-6

Quarterly Zonal Statement of training imparted to different category of employees under Sustainable Development as per MOU

Quarterly

Zones

7

D-7

 

Quarterly Zonal Statement showing number of employees and representation of SC/ST/OBC/PH&Ex -servicemen

Quarterly

Zones

8

D-8

Monthly Report of redressal of Grievances

 

Monthly

Zones

9

D-9

 

Zonal Statement showing number of employees and representation of minorities

Half Yearly

Zones

 

 

10

D-10

KPI on FAP

 

Accounts

Monthly

Zones

11

D-11

IA Paras of value more than Rs. 10 lakh

 

IA&PV

Monthly

Zones

12

D-12

 

CAG Paras of value more than Rs. 25 lakhs

 

IA&PV

Monthly

Zones

13

D-13

Monthly Vigilance Data (4 Pages)

Vigilance

Monthly

 Zones

14

D-14

Details of long pending and suspension cases (3 Pages)

Vigilance

Monthly

Zones

 

15

D-15

 

 Details of pending court cases (1 Page)

Vigilance

Quarterly

Zones

 

16

D-16

 

Receipt/Disposal/Pendency of appeal and review petitions (1 page)

 

Appeal & Review

Quarterly

Zones

17

D-17

Details of court/arbitration cases pending in the Region

 

Legal

Quarterly

Zones

18

D-18

%age implementation of linear programming

 

Movement

Monthly

Movement Division, Headquarters