Employee Corner
MIS & KPIs Format for Regions
MIS & KPIs Formats
Index of MIS Returns to be sent by Regions
|
Name of the Division |
Title |
Periodicity |
Sl. No./Code to be given |
Place of Origin |
1 |
IR-L (1) |
Quarterly labour strength/position along with number oflabour retired/ expired and expenditure towards labour payments during the relevant quarter. |
Quarterly |
|
Region
|
2 |
Import & Export (2) |
Details of export during the month from the Regions. |
Monthly |
Region |
|
3 |
Details of stocks issued for export under GOI Schemes |
Monthly |
Region |
||
4 |
Movement (6) |
Daily receipt/dispatch position inter/intra state |
Daily |
Region |
|
5 |
Statement of G&H Railway claims |
Monthly |
Region |
||
6 |
Statement of wagon/rake release position. |
Monthly |
Region |
||
7 |
Statement of Punitive charges. |
Monthly |
Region |
||
8 |
Statement of Inter/Intra movement. |
Monthly |
Region |
||
9 |
Inflow/Outflow statement. |
Monthly |
Region |
||
10 |
Funds (1) |
Monthly report of cheque/DD deposited with the Bank from ROs/ZOs. |
Monthly |
Region |
|
11 |
Sales Tax |
Half yearly report on Tax Rates compliance etc. |
Half yearly |
Region |
|
12 |
CPF (3) |
Monthly statement of pending CPF/EPS claims. |
Monthly |
Region |
|
13 |
Statement of Appendix A in respect of Staff/DPL/DPS Workers |
Monthly |
Region |
||
14 |
Monthly CPF Schedules |
Monthly |
Region |
||
15 |
Cost (2) |
Operational cost of FCI incurred in the year………………… |
Quarterly |
Region |
|
16 |
Monthly Administrative Overheads Expenditure Statement |
Monthly |
Region |
||
17 |
Accounts (1) |
Monthly A to H Statement |
Monthly |
Region |
|
18 |
IA & PV (12) |
Details of IA&PV done during the month |
Monthly |
Region |
|
19 |
Progress of settlement of IA&PV paras for the month of …………..(excluding those transferred to separate register) |
Monthly |
Region |
||
20 |
Progress/Position of settlement of IA&PV paras for the month of(those transferred to separate register) |
Monthly |
Region |
||
21 |
Coverage of offices and depots for the month……………….. |
Monthly |
Region |
||
22 |
Shortage/Excess as a result of PV during the month ……………….. |
Monthly |
Region |
||
23 |
Position of IA Paras of money value more than Rs. 25 lakh settled during the month and closing balance of such outstanding paras a on |
Monthly |
Region |
||
24 |
Details of cases referred to Vigilance for investigation/cases where recoveries have been ordered by the Audit Committee and effected for the month of …………….. |
Monthly |
Region |
||
25 |
Recoveries effected during the month of …………. a result of IA/PV findings |
Monthly |
Region |
||
26 |
Pending IA&PV paras (Agewise and categorywise as on …………….) |
Monthly |
Region |
||
27 |
Status of reply of transaction audit paras for the month ……….. |
Monthly |
Region |
||
28 |
Status of factual statement for the month …………… |
Monthly |
Region |
||
29 |
Staff position in the Internal Audit Division for the quarter ending…… |
Monthly |
Region |
||
30 |
Storage |
Covered Capacity Available for Central Pool Stocks |
Quarterly |
Region |
|
31 |
CAP Capacity Available for Central Pool Stocks |
Quarterly |
Region |
||
32 |
Claims of CWC and Counter Claims of FCI for the Quarter Ending |
Quarterly |
Region |
||
33 |
Claims of SWC and Counter Claims of FCI for the Quarter Ending |
Quarterly |
Region |
||
34 |
Fortnightly progress report of peg 2008 |
Fortnightly |
Region |
||
35 |
(RFRD-03 at Sl. No. 5 in the daily Reports under IRRS) Depot-wise Daily Stock Position and capacity Utilization (A signed copy by GM (R) is to be sent to Hqrs. by down loading the statement from IRRS on the last day of every month. |
Monthly |
Region |
||
36 |
Quality Control (19)
Quality Control (19) |
Commodity-wise, crop year-wise, Category-wise, Variety wisestock position reflecting O.B, Receipt. |
Monthly |
Region |
|
37 |
Sliding down/up-gradation of stocks, Commodity-wie, crop year wise, category-wise. |
Monthly |
Region |
||
38 |
Commodity-wise, crop year-wise, Category-wise, Variety-wise stock position reflecting Issue/Dispatch and closing balance. |
Monthly |
Region |
||
39 |
Commodity-wise, Variety wise treatment of stocks |
Monthly |
Region |
||
40 |
Quality complaints statement showing O.B., Receipt, Settled and C.B. |
Monthly |
Region |
||
41 |
Inter Zonal Quality complaints prior to 01.10.1991. |
Monthly |
Region |
||
42 |
Inter Zonal Quality complaints after 01.10.1991. |
Monthly |
Region |
||
43 |
Commodity-wise, crop year-wise, Category-wise, Variety wise stock position of non-issuable foodgrains (approved by competent authority). |
Monthly |
Region |
||
44 |
Statement showing region wise/crop year wise/category wisestock position of wheat stored in Covered & CAP (Kutcha/Pucca) available with FCI/State Agencies. |
Monthly |
Region |
||
45 |
Statement showing region wise/crop year wise/category Wise stock position of wheat, rice, paddy &coarse grains stored in Covered & CAP (Kutcha/Pucca) available with State Agencies. |
Monthly |
Region |
||
46 |
Consolidated details of central pool stocks – wheat, rice, paddy and coarse grains in covered and CAP. |
Monthly |
Region |
||
47 |
Statement showing the details of the receipt/issues of wheatstocks stored in CAP/Covered. |
Monthly |
Region |
||
48 |
Curative treatment statement (FCI, CWCs & SWCs). |
Monthly |
Region |
||
49 |
Prophylactic treatment statement (FCI, CWCs & SWCs). |
Monthly |
Region |
||
50 |
Chemical position statement : O.B., Receipt, Issue, C.B. |
Monthly |
Region |
||
51 |
Region-wise position of polythene covers. |
Monthly |
Region |
||
52 |
Squad Inspection Report |
Monthly |
Region |
||
53 |
Super Inspection of rice conducted by Senior Officers. |
Fortnightly |
Region |
||
54 |
More than 2 years old rice & wheat stocks |
Quarterly |
Region |
||
55 |
Engineering(14) |
Statement Showing the programme-wise Budget Allotmentand Expenditure incurred during the year _____ upto__________ |
Monthly |
Region |
|
56 |
Statement showing details of work during Financial Year____ |
Monthly |
Region |
||
57 |
Statement showing details of work during Financial Year____ |
Monthly |
Region |
||
58 |
Statement showing details of work during Financial Year____ |
Monthly |
Region |
||
59 |
Statement showing details of work during Financial Year____ |
Monthly |
Region |
||
60 |
Statement showing details of work during Financial Year____ |
Monthly |
Region |
||
61 |
Statement showing details of work during Financial Year____ |
Monthly |
Region |
||
62 |
Progressive Expenditure report of upgradation/replacement of lorry weighbridges for the month of __________ |
Monthly |
Region |
||
63 |
Statement showing the quarterly proceeding of original civil Engg. Works for quarters ending |
Quarterly |
Region |
||
64 |
Statement showing the quarterly proceeding of original E&M Works for quarters ending_____________ |
Quarterly |
Region |
||
65 |
Statement showing pending High Court/Supreme Court Cases |
Quarterly |
Region |
||
66 |
Statement showing pending Arbitration Cases |
Quarterly |
Region |
||
67 |
Statement showing centre wise status of upgradation of lorry weighbridges as on____ |
Monthly |
Region |
||
68 |
Monthly Performance report of Lorry weighbridges for the month of ____ |
Monthly |
Region |
||
69 |
Sales (1) |
OMSS (D) lifting position |
Monthly |
Region |
|
70 |
Procurement and P&R (2) |
D-1: Arrival/Proc. of wheat for RMS 2011-12 from regions |
Daily |
Region |
|
71 |
D-2: Arrival /Proc. of Paddy/ Rice for KMS 2011-12 Central Pool from Regions |
Daily |
Region |
Index of KPI returns to be sent by Regions
Key Performance Indicator
Sl. No. |
KPI No. |
Title |
Name of the Division at HQs |
Periodicity |
Place of Origin |
1 |
Movement Plan Compliance – inter Region Rail/Road movement |
Movement |
Monthly |
Region |
|
2 |
|
i) Monthly trend of transit loss |
Stock |
Monthly |
Region |
ii) Rake-wise transit shortages (STK |
Monthly |
Region |
|||
iii) Monthly report of full bags shortages/Action taken report |
Monthly |
Region |
|||
3 |
Storage capacity utilization of covered & CAP (owned + hired), PEG and one year guarantee scheme |
Storage |
Monthly |
Region |
|
4 |
Sliding down of stocks |
Quality Control |
Monthly |
Region |
|
5 |
Disposal of damaged grains/D Category grains |
Quality Control |
Monthly |
Region |
|
6 |
Cost of local transportation |
Storage |
Monthly |
Region |
|
7 |
|
i) Monthly trend of storage loss |
Stock |
Monthly |
Region |
ii) Agency-wise monthly statement of storage loss |
Monthly |
Region |
|||
iii) District-wise, Depot-wise trend of storage loss for the month |
Monthly |
Region |
|||
8 |
Expenditure on account of cost of handling in respect of Deptt./DPS/Contract labour |
IR -L |
Monthly |
Region |
|
9 |
Demurrage/wharfage incurred |
Movement |
Monthly |
Region |
|
10 |
Contracts Finalized |
Contract |
Quarterly |
Region |
|
11 |
Financial Accounting Package |
FAP |
Monthly |
Region |
|
12 |
|
i) Regularization of shortages |
Stock |
Monthly |
Region |
ii) Statement showing occurrence, regularization and pendency of storage and transit losses |
Monthly |
Region |
|||
iii) Statement showing power-wise break-up of pendency for regularization |
Monthly |
Region |
|||
13 |
|
i) Quantitative details against issue of food grains under MDM Scheme |
Accounts |
Monthly |
Region |
ii) Outstanding position for issue of food grains under MDM Scheme |
Monthly |
Region |
|||
14 |
Milling of Paddy for the last 3 crop years |
Procurement |
Monthly |
Region |
|
15 |
No. of Quality Complaints |
Quality Control |
Monthly |
Region |
|
16 |
Quantity under Quality Complaints |
Quality Control |
Monthly |
Region |
|
17 |
i) Category-wise break-up of vigilance cases |
Vigilance |
Monthly |
Region |
|
ii) Age-wise break-up of vigilance cases |
Monthly |
Region |
|||
18 |
|
i) PEG : Location-wise Status of PEG Scheme |
Storage |
Monthly |
Region |
ii) PEG: State-wise PEG Status for Private Investors, CWC & SWCs |
Monthly |
Region |
|||
iii) PEG: Location-wise Construction Progress under PEG Scheme |
Monthly |
Region |