Employee Corner

MIS & KPIs Format for Regions

MIS & KPIs Formats

Index of MIS Returns to be sent by Regions

	Name of the Division	Title	Periodicity	Sl. No./Code to be given	Place of Origin
1	IR-L (1)	Quarterly labour strength/position along with number oflabour retired/ expired and expenditure towards labour payments during the relevant quarter.	Quarterly	MIS/IR-L/1	Region
2	Import & Export (2)	Details of export during the month from the Regions.	Monthly	MIS/I&E/1	Region
3	Import & Export (2)	Details of stocks issued for export under GOI Schemes	Monthly	MIS/I&E/2	Region
4	Movement (6)	Daily receipt/dispatch position inter/intra state	Daily	MIS/MOVT/1	Region
5		Statement of G&H Railway claims	Monthly	MIS/MOVT/2	Region
6		Statement of wagon/rake release position.	Monthly	MIS/MOVT/3	Region
7		Statement of Punitive charges.	Monthly	MIS/MOVT/4	Region
8		Statement of Inter/Intra movement.	Monthly	MIS/MOVT/5	Region
9		Inflow/Outflow statement.	Monthly	MIS/MOVT/76	Region
10	Funds (1)	Monthly report of cheque/DD deposited with the Bank from ROs/ZOs.	Monthly	MIS/FUNDS/1	Region
11	Sales Tax	Half yearly report on Tax Rates compliance etc.	Half yearly	MIS/S TAX/1	Region
12	CPF (3)	Monthly statement of pending CPF/EPS claims.	Monthly	MIS/CPF/1	Region
13		Statement of Appendix A in respect of Staff/DPL/DPS Workers	Monthly	MIS/CPF/2	Region
14		Monthly CPF Schedules	Monthly	MIS/CPF/3	Region
15	Cost (2)	Operational cost of FCI incurred in the year…………………	Quarterly	MIS/COST/1	Region
16	Cost (2)	Monthly Administrative Overheads Expenditure Statement	Monthly	MIS/COST/2	Region
17	Accounts (1)	Monthly A to H Statement	Monthly	MIS/DEBT/1	Region
18	IA & PV (12)	Details of IA&PV done during the month	Monthly	MIS/IAPV/1	Region
19		Progress of settlement of IA&PV paras for the month of …………..(excluding those transferred to separate register)	Monthly	MIS/IAPV/2	Region
20		Progress/Position of settlement of IA&PV paras for the month of(those transferred to separate register)	Monthly	MIS/IAPV/3	Region
21		Coverage of offices and depots for the month………………..	Monthly	MIS/IAPV/4	Region
22		Shortage/Excess as a result of PV during the month ………………..	Monthly	MIS/IAPV/5	Region
23		Position of IA Paras of money value more than Rs. 25 lakh settled during the month and closing balance of such outstanding paras a on	Monthly	MIS/IAPV/6	Region
24		Details of cases referred to Vigilance for investigation/cases where recoveries have been ordered by the Audit Committee and effected for the month of ……………..	Monthly	MIS/IAPV/7	Region
25		Recoveries effected during the month of …………. a result of IA/PV findings	Monthly	MIS/IAPV/8	Region
26		Pending IA&PV paras (Agewise and categorywise as on …………….)	Monthly	MIS/IAPV/9	Region
27		Status of reply of transaction audit paras for the month ………..	Monthly	MIS/IAPV/10	Region
28		Status of factual statement for the month ……………	Monthly	MIS/IAPV/11	Region
29		Staff position in the Internal Audit Division for the quarter ending……	Monthly	MIS/IAPV/12	Region
30	Storage	Covered Capacity Available for Central Pool Stocks	Quarterly	MIS/S&C/1	Region
31		CAP Capacity Available for Central Pool Stocks	Quarterly	MIS/S&C/2	Region
32		Claims of CWC and Counter Claims of FCI for the Quarter Ending	Quarterly	MIS/S&C/3	Region
33		Claims of SWC and Counter Claims of FCI for the Quarter Ending	Quarterly	MIS/S&C/4	Region
34		Fortnightly progress report of peg 2008	Fortnightly	MIS/S&C/5	Region
35		(RFRD-03 at Sl. No. 5 in the daily Reports under IRRS) Depot-wise Daily Stock Position and capacity Utilization (A signed copy by GM (R) is to be sent to Hqrs. by down loading the statement from IRRS on the last day of every month.	Monthly	MIS/S&C/6	Region
36	Quality Control (19) Quality Control (19)	Commodity-wise, crop year-wise, Category-wise, Variety wisestock position reflecting O.B, Receipt.	Monthly	MIS/QC/1	Region
37		Sliding down/up-gradation of stocks, Commodity-wie, crop year wise, category-wise.	Monthly	MIS/QC/2	Region
38		Commodity-wise, crop year-wise, Category-wise, Variety-wise stock position reflecting Issue/Dispatch and closing balance.	Monthly	MIS/QC/3	Region
39		Commodity-wise, Variety wise treatment of stocks	Monthly	MIS/QC/4	Region
40		Quality complaints statement showing O.B., Receipt, Settled and C.B.	Monthly	MIS/QC/5	Region
41		Inter Zonal Quality complaints prior to 01.10.1991.	Monthly	MIS/QC/6	Region
42		Inter Zonal Quality complaints after 01.10.1991.	Monthly	MIS/QC/7	Region
43		Commodity-wise, crop year-wise, Category-wise, Variety wise stock position of non-issuable foodgrains (approved by competent authority).	Monthly	MIS/QC/8	Region
44		Statement showing region wise/crop year wise/category wisestock position of wheat stored in Covered & CAP (Kutcha/Pucca) available with FCI/State Agencies.	Monthly	MIS/QC/9	Region
45		Statement showing region wise/crop year wise/category Wise stock position of wheat, rice, paddy &coarse grains stored in Covered & CAP (Kutcha/Pucca) available with State Agencies.	Monthly	MIS/QC/10	Region
46		Consolidated details of central pool stocks – wheat, rice, paddy and coarse grains in covered and CAP.	Monthly	MIS/QC/11	Region
47		Statement showing the details of the receipt/issues of wheatstocks stored in CAP/Covered.	Monthly	MIS/QC/12	Region
48		Curative treatment statement (FCI, CWCs & SWCs).	Monthly	MIS/QC/13	Region
49		Prophylactic treatment statement (FCI, CWCs & SWCs).	Monthly	MIS/QC/14	Region
50		Chemical position statement : O.B., Receipt, Issue, C.B.	Monthly	MIS/QC/15	Region
51		Region-wise position of polythene covers.	Monthly	MIS/QC/16	Region
52		Squad Inspection Report	Monthly	MIS/QC/17	Region
53		Super Inspection of rice conducted by Senior Officers.	Fortnightly	MIS/QC/18	Region
54		More than 2 years old rice & wheat stocks	Quarterly	MIS/QC/19	Region
55	Engineering(14)	Statement Showing the programme-wise Budget Allotmentand Expenditure incurred during the year _____ upto__________	Monthly	MIS/ENGG/1	Region
56		Statement showing details of work during Financial Year____	Monthly	MIS/ENGG/2	Region
57		Statement showing details of work during Financial Year____	Monthly	MIS/ENGG/3	Region
58		Statement showing details of work during Financial Year____	Monthly	MIS/ENGG/4	Region
59		Statement showing details of work during Financial Year____	Monthly	MIS/ENGG/5	Region
60		Statement showing details of work during Financial Year____	Monthly	MIS/ENGG/6	Region
61		Statement showing details of work during Financial Year____	Monthly	MIS/ENGG/7	Region
62		Progressive Expenditure report of upgradation/replacement of lorry weighbridges for the month of __________	Monthly	MIS/ENGG/8	Region
63		Statement showing the quarterly proceeding of original civil Engg. Works for quarters ending	Quarterly	MIS/ENGG/9	Region
64		Statement showing the quarterly proceeding of original E&M Works for quarters ending_____________	Quarterly	MIS/ENGG/10	Region
65		Statement showing pending High Court/Supreme Court Cases	Quarterly	MIS/ENGG/11	Region
66		Statement showing pending Arbitration Cases	Quarterly	MIS/ENGG/12	Region
67		Statement showing centre wise status of upgradation of lorry weighbridges as on____	Monthly	MIS/ENGG/13	Region
68		Monthly Performance report of Lorry weighbridges for the month of ____	Monthly	MIS/ENGG/14	Region
69	Sales (1)	OMSS (D) lifting position	Monthly	MIS/SALES/1	Region
70	Procurement and P&R (2)	D-1: Arrival/Proc. of wheat for RMS 2011-12 from regions	Daily	MIS/PROC/1	Region
71	Procurement and P&R (2)	D-2: Arrival /Proc. of Paddy/ Rice for KMS 2011-12 Central Pool from Regions	Daily	MIS/PROC/2	Region

Index of KPI returns to be sent by Regions

Key Performance Indicator

Sl. No.	KPI No.	Title	Name of the Division at HQs	Periodicity	Place of Origin
1	A-1	Movement Plan Compliance – inter Region Rail/Road movement	Movement	Monthly	Region
2	A-2	i) Monthly trend of transit loss	Stock	Monthly	Region
		ii) Rake-wise transit shortages (STK		Monthly	Region
		iii) Monthly report of full bags shortages/Action taken report		Monthly	Region
3	A-3	Storage capacity utilization of covered & CAP (owned + hired), PEG and one year guarantee scheme	Storage	Monthly	Region
4	A - 4	Sliding down of stocks	Quality Control	Monthly	Region
5	A-5	Disposal of damaged grains/D Category grains	Quality Control	Monthly	Region
6	A-6	Cost of local transportation	Storage	Monthly	Region
7	A-7	i) Monthly trend of storage loss	Stock	Monthly	Region
		ii) Agency-wise monthly statement of storage loss		Monthly	Region
		iii) District-wise, Depot-wise trend of storage loss for the month		Monthly	Region
8	A-8	Expenditure on account of cost of handling in respect of Deptt./DPS/Contract labour	IR -L	Monthly	Region
9	A-9	Demurrage/wharfage incurred	Movement	Monthly	Region
10	A-10	Contracts Finalized	Contract	Quarterly	Region
11	A-11	Financial Accounting Package	FAP	Monthly	Region
12	A-12	i) Regularization of shortages	Stock	Monthly	Region
		ii) Statement showing occurrence, regularization and pendency of storage and transit losses		Monthly	Region
		iii) Statement showing power-wise break-up of pendency for regularization		Monthly	Region
13	A-13	i) Quantitative details against issue of food grains under MDM Scheme	Accounts	Monthly	Region
13	A-13	ii) Outstanding position for issue of food grains under MDM Scheme	Accounts	Monthly	Region
14	A-14	Milling of Paddy for the last 3 crop years	Procurement	Monthly	Region
15	A–15	No. of Quality Complaints	Quality Control	Monthly	Region
16	A–16	Quantity under Quality Complaints	Quality Control	Monthly	Region
17	A-17	i) Category-wise break-up of vigilance cases	Vigilance	Monthly	Region
17	A-17	ii) Age-wise break-up of vigilance cases	Vigilance	Monthly	Region
18	A-18	i) PEG : Location-wise Status of PEG Scheme	Storage	Monthly	Region
		ii) PEG: State-wise PEG Status for Private Investors, CWC & SWCs		Monthly	Region
		iii) PEG: Location-wise Construction Progress under PEG Scheme		Monthly	Region